In Turtl, workspaces are the folders you use to organize your content. Each workspace contains a group of Docs and a group of users with assigned roles.
There are a number of ways you can organize your workspaces: you might create a ‘Case studies’ workspace and organize your Docs according to content type, or you might create a ‘Sales’ workspace and organize your Docs according to specific teams in your company. We'll take a look at some of the ways you can organize your workspaces and the benefits of each.
Setting up a workspace for a specific team means that you can collate all content relevant to a particular company department. For example, you might create a ‘Support’ workspace. In that case, you can collate your onboarding and training resources and add your support team as admins.
Organizing your workspaces in this way means that teams can navigate to appropriate resources quickly. This is particularly important for larger teams who need to find appropriate Docs quickly - like support or sales teams.
For large cross-function projects or campaigns, having all associated content in one place can help you to keep track of progress. For example, your ‘Spring launch’ workspace might contain sales collateral and marketing materials created by teams across different business departments.
Segmenting your content by project means that you can measure your campaign’s progress in Turtl analytics. Use the filters on your analytics dashboard to sort by workspace. Doing so allows you to monitor the engagement with a project over time and gain the metrics to prove its effectiveness.
By content type
Dividing your Docs by content type is a simple way of organizing your workspaces. In individual content type workspaces, you can assign admin roles to the creators of your content, and viewer, commenter, or personalizer roles to team members who use the content.
This is particularly useful for sales collateral like proposals and case studies. Your sales team can browse through Docs and choose the most relevant for their use case.
By geographical location
Content localization is easier when your Docs are organized according to target geographical location. If you're dealing with multiple languages, separating your content into individual language workspaces (like, 'French') can make it easier to keep track of translations and spot any gaps in your regional offering.
After you’ve set up a workspace, you can segment your content further with labeling. This is particularly useful when monitoring analytics. You can filter your data according to labels as well as workspaces. This means that even if you organize your workspaces according to teams, you can still monitor content type performance using labels. Find out how to add content labels.
Add workspaces to your favorites to navigate to your content quicker. Suppose your workspaces are organized according to content type. In that case, you can select the content types which are most relevant to your department and add those to your favorites for quick access. Find out how to add workspaces to favorites.